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Formerly the Newton-Needham Chamber

Director of Facilities

Posted: 11/09/2021

The WSYMCA is seeking a Director of Facilities to join our team! This position oversees and directs the development, maintenance, repair and improvement operations of YMCA facilities and vehicles and is an integral part of our operations. Want to work for a well-known community organization that gives back to its members every day?  Apply today! 

POSITION SUMMARY: 

Oversees and directs the development, maintenance, repair and improvement operations of YMCA facilities and vehicles, and related budgets.  Responsible for management of full-time and part-time facilities staff servicing the oversight, maintenance, and operations of three locations, WSY facility (Newton), Camp Chickami (Wayland) and Camp Frank A. Day (East Brookfield). 

OUR CULTURE:   

Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day.  We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger beginning with you. 

ESSENTIAL FUNCTIONS: 

Provides overall coordination of facility maintenance, including planning and developing  

preventative maintenance plan. 

Ensures the proper operation of all mechanical systems and equipment. 

Completes repair work and projects in a timely manner. Oversees all contractors that work in the facility and grounds. Responsible for requesting, reviewing bids and recommending selection of contractors.  Intentionally seeks out local and minority owned businesses in this process. 

Responsible for negotiation of contracts between the WSY and vendors.  Works to seek out diverse suppliers/vendors as part of the quotes we seek. 

Works with outside agencies such as fire, health, building depts., etc. to ensure compliance with all local, state and federal regulations related to facilities and grounds, including OSHA, ADA and DHHS compliance. 

Develops budgets supporting the preventative and annual maintenance plans and monitors expenditures against budget. 

Recruits, hires, trains, develops, schedules, and directs assigned staff and volunteers. Reviews and evaluates performance. Develops strategies to motivate staff and achieve goals. demonstrate relationship-building skills (including Listen First) in all interactions. 

Ensure building maintenance & housekeeping is maintained at high level, leading and supporting as needed. 

Advises management on maintenance issues and projects as requested. 

Ensures that assigned vehicles (and other equipment) are maintained and operated in accordance with the policies and procedures of the YMCA and all Massachusetts’ laws. 

Updates facility plans periodically. With the management team, create annual plan of capital projects, consistent with the YMCA’s strategic plan and community needs. 

Responsible for working collaboratively with program and membership staff to ensure a high level of membership satisfaction. 

Responsible for maintaining a safe facility for members and staff( i.e., sidewalks and parking lot cleared of snow and ice, snow, floors free of debris and restrooms and locker rooms thoroughly cleaned). 

Provide cooperative scheduling of maintenance with all departments for normal requests and special events. 

Assist in Y activities and special events as directed by Supervisor. 

Learn and actively utilize all Y computer systems (HVAC, CCC, SGA, ADP, etc.) on a consistent basis.  

Compile statistical information and make recommendations for the WSYMCA building, Camp Chickami and CFAD. 

Execute all necessary steps to prepare camps for opening and closing annually, including permitting.  

Daily inspection of the full facility (Newton) and the grounds to ensure; cleaning standards are met, grounds are free of debris and trash, illegal parking is not taking place, and residents are compliant with all policies and procedures. 

Conducts monthly staff training for Maintenance Staff and ensures consistent safety and emergency response training is performed. 

QUALIFICATIONS: 

Bachelor's degree in facility management or a related field preferred. 

Eight or more years’ experience in facility management or closely related field. 

Working knowledge of mechanical, electrical and plumbing systems, carpentry, and other maintenance-related areas. 

Skills in supervision, budget management, project management and negotiating contracts. 

CPR, First Aid and AED certifications required within 30 days of employment. 

Certified Pool Operator (CPO) and boiler certifications required within 120 days of employment. 

Ability and current license to drive with record that meets YMCA standards. 

Working knowledge of a Windows environment, including Word, Excel and Outlook. 

Communicates effectively and professionally with all departments, staff and outside vendors. 

Ability to respond to safety and emergency situations. 

Effective interpersonal skills, with a customer service focus. 

Ability to work independently as well as within teams. 

Excellent organizational skills with attention to detail. 

Extremely reliable, dependable, and punctual. 

Excellent decision-making skills, time management skills, ability to take initiative, and be flexible. 

Ability to relate effectively to diverse groups of people from all social and economic segments of the community. 

PHYSICAL DEMANDS 

While performing the duties of this job, the employee is often required to: climb stairs, bend, stoop, kneel, twist, reach with hands, sit, stand for an extended period of time, climb ladders, walk, shovel snow, plow snow, lift and/or move up to 50 pounds, have finger dexterity, grasp, perform repetitive motions, talk, hear and have visual acuity. 

The work is performed both indoors and out and may require travel to various locations. While performing the duties of this job the employee is exposed to weather conditions prevalent at the time. 

Sufficient physical strength and agility to carry out essential duties. 

Ability to erect and stand on ladders and platforms at heights up to 30 feet. 

Ability to work with paint, cleaning equipment, chemical compounds, solvents, cleaners, and solutions in dry, liquid, powder, spray, and aerosol forms. 

Ability to paint, clean equipment, and operate motorized equipment as needed. 

Ability to work in conditions that will create dirt and dust. 

Ability to perform essential maintenance to facility or equipment which may involve, but not limited to the following activities: semi – reaching to full-reach overhead; crouching; kneeling; shoveling; carrying, working in narrow and/or confining spaces: underground, overhead, and at ground level; twisting of the waist, shoulders, and legs; and lying on stomach and/or back. 

The WSYMCA rewards dedicated employees by offering a competitive benefits package that includes paid vacation & holidays, group health with vision & drug prescription, dental & life insurance, paid retirement once vested, YMCA membership, access to child care services, tuition reimbursement and professional development opportunities.  

The West Suburban YMCA is a charitable organization that welcomes all by creating a community that hires individuals of any age, race, gender, religion, heritage, economic circumstance, or physical ability. We focus on youth development, healthy living and social responsibility to ensure all children, adults and families are healthy, confident and connected.

Job Type: Full Time